Quality-Gated Procurement
Inspection gates, payment holds, and evidence capture in one procurement workflow.
Feature profile
Primary engines
Validation Engine + Financial Settlement
Guardrails
Safety & Reliability gating
Best for
Regulated inbound supply chains
Problem
Procurement without inspection gates creates hidden risk.
Inbound inventory often hits the floor before quality results are known, creating costly rework, chargebacks, and compliance gaps.
Operational impact
- Payments release before inspection evidence is complete.
- Non-conforming lots slip into production or customer fulfillment.
- Supplier performance data stays disconnected from real outcomes.
Engine
Validation Engine + Financial Settlement + Safety Guardrails
Quality-gated procurement unifies inspection workflows, disposition decisions, and payment holds under a single operational state machine.
- Tie purchase order receipt to inspection plans and acceptance criteria.
- Enforce quarantine, rework, and return-to-vendor dispositions automatically.
- Release payments only when quality gates clear and evidence is stored.
- Feed supplier performance metrics back into procurement policy.
Engine promise
This engine anchors the feature with reusable operational logic, ensuring every workflow stays aligned with tenant-owned data models.
Workflow
How the workflow moves from signal to action.
Step 1
Capture ASN + inbound expectations
Advance Shipping Notices create the receiving plan and pre-load inspection requirements for each PO line.
Step 2
Execute inspections and capture evidence
Inspection results record pass/fail outcomes, lot attributes, and compliance evidence before stock is released.
Step 3
Gate disposition decisions
Material is accepted, quarantined, or routed to return-to-vendor based on inspection disposition rules.
Step 4
Release payment + update performance
Financial holds clear only after approval, and supplier scorecards update with quality acceptance rates.
Data artifacts
Tenant-owned artifacts that power downstream systems.
Every workflow produces structured records that stay in the customer domain.
Inspection records
Structured inspection results tied to lots, serials, and acceptance criteria.
Procurement state machine
Lifecycle ledger tracking ASN, receipt, inspection, disposition, and settlement.
Payment gate policies
Policy rules that hold or release payment based on inspection outcomes.
Quarantine & RTV logs
Disposition history and evidence for quarantined or returned material.
API preview
The endpoints teams integrate first.
The API surface remains consistent across industries, with schema-stable event hooks.
/procurement/purchase-orders/{po_sqid}/asn Process Advance Shipping Notice and preload inspection requirements.
/procurement/inspections Record inspection results, lot attributes, and compliance evidence for a receipt.
/procurement/inspections/{inspection_sqid} Retrieve inspection outcome, disposition, and linked evidence artifacts.
/procurement/quarantine Quarantine material based on failed inspection disposition.
/procurement/quarantine/disposition Record final disposition outcomes (rework, scrap, RTV, reinspect).
/procurement/rtv Process return-to-vendor flows tied to inspection evidence.
/procurement/suppliers/{supplier_sqid}/performance Track supplier quality acceptance and delivery metrics.
Cross-industry examples
One engine, many instantiations.
The same operational logic adapts across manufacturing, healthcare, logistics, and regulated industries.
Pharma
Cold-chain inspection gates hold payment until temperature excursions are cleared and batch COAs are attached.
Aerospace
AS9100 inspection plans capture serialized evidence before components enter assembly lines.
Food safety
Lot-based sampling results and quarantine holds prevent recall exposure.
Manufacturing
Incoming raw material inspections gate release to production lines and update supplier scorecards.
Construction
Material certifications and mill test reports are verified before structural components are accepted.
Energy
Pipeline component inspections and compliance certifications gate procurement acceptance and payment.
Embedded operations
Supplier inspection gates for Asia-sourced components hold payment until on-site QC clears and COAs are attached.
FAQ
Answers for security, data, and rollout teams.
Can we hold payment until inspections are complete?
Yes. Payment gates are explicit rules that only clear once inspection outcomes and approvals are recorded.
How do quarantine and return-to-vendor decisions work?
Disposition workflows capture reason codes and evidence, then route inventory to quarantine or RTV flows without manual spreadsheets.
Does this replace our ERP?
No. The API ingests data from your ERP, feeding back inspection results and disposition outcomes as structured events.
Can we model different inspection plans by supplier or SKU?
Yes. Inspection requirements can be tied to suppliers, SKUs, or compliance regimes while keeping the same gating flow.
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